How to use the Meeting Planner
- Pick the meeting date.
- Add each participant’s city or time zone.
- Find the column that is green for everyone and select it to review the times.
Finding a fair meeting time
Green cells are standard working hours, yellow cells are early mornings or evenings, and grey cells are night time. Look for a column where everyone is green or yellow. When teams span more than about 10 hours, there is often no perfect slot — consider rotating meeting times so the same people are not always taking calls late at night.
Frequently asked questions
Does it handle daylight saving time?
Yes, offsets are calculated for the exact date you choose.
Can I share the plan?
Select an hour, review the local times, then use Copy result to paste them into an invitation.